Student Centers

Hosting Events in the Student Centers During COVID-19

COVID-19 has changed the way in-person meetings and events have worked on-campus. Events may require quick pivoting to comply with any changes to University, City, State, or Federal Guidelines. For full guidance on in-person events, please see the latest document for Guidance on Non-Instructional Meetings. Your Student Centers event planner will also discuss through the most current guidance and how it affects your event with you once you’ve booked a venue.

All University facilities have been through a rigorous assessment of their ventilation systems and may have updated capacities or capabilities. Check the venue websites or with the venue managers to learn about any changes. Updated capacities for Student Centers spaces can be found on our Facilities & Capacities Page.

More information on the approvals process and best practices for gatherings for RSO events specifically can be found on the CLI website. We ask all RSO leaders to become familiar with these materials in order to plan successful events that prioritize health and safety. We encourage you to contact CLI advisors and Student Centers event staff for support while planning any gathering.

 

 

 

Mandel Hall Video Streaming

The Student Centers team has been hard at work to provide new equipment and resources for video streaming and recording in Mandel Hall. We are now capable of providing 1-2 camera video shoots to produce live event streams or staged video and audio recording sessions. Recorded material can be taken to be edited and distributed at a later time if a higher level of post-production is desired (The Student Centers do not provide any post-production services at this time). Our primary goal is to offer a socially distanced experience, without making the video production cost prohibitive. For more information, watch the video below our contact our team at studentcenters.sched@lists.uchicago.edu to set up a consultation call with our team.

Mandel Hall Video Streaming Options - Video Demonstration

Event Resources

The Event Collaboration Workgroup has worked to put together a few resources that will be helpful in considering how to proceed with approved in-person events.

  • The Event Planner Worksheet is intended to help lead event planners from Departments and Student Organizations to know what information they need to be focusing on. While it is not an all-inclusive list, this worksheet is an excellent resource for beginning to determine what you need to host a successful event.
  • The Venue Manager Worksheet is a resource that the Student Centers and other venues across campus will be utilizing and bringing to the event planning conversation. While it is not an all-inclusive list, this worksheet is an excellent resource for understanding what venue managers will be considering as they begin work toward hosting a successful event.