In order to distribute rooms in the Reynolds Club, Bartlett Hall, Ida Noyes Hall, and classrooms in Harper and Stuart in a fair manner for regularly scheduled meetings and rehearsals, a lottery is held at the end of each quarter to schedule events for the upcoming quarter. Fall requests are submitted over the summer.

This form may be used to request meetings in the following spaces:

• Ida Noyes Hall: Dance Room, Library/Lounge, East Lounge, West Lounge, Third Floor Theater
• Reynolds Club: South Lounge
• Bartlett Hall: Bartlett Lounge
• Harper: 102, 104, 130, 135, 140, 141, 145, 148, 150, 151
• Stuart: 101, 102, 104, 105

You may use this form to request the Dance Room in Ida Noyes Hall.

For groups looking for other dance rehearsal space, TAPS has their own lottery process, which now includes BARS.  TAPS and Student Centers coordinate in awarding space.  If you submit via both processes, you may only be awarded space in one location.

Space requests for the FXK Theater and Mandel Hall follow a separate process, and can be submitted here each August for the entire year:  https://studentcenters.uchicago.edu/fxk/

Lottery for fall is held in August.  Lottery for Winter is held the 8th week of Fall quarter.  Lottery for Spring is held the 8th week of Winter quarter.  There is no lottery for Summer.

Be sure to read all instructions and details on the forms, including submission deadlines.  Please submit the form as completely as possible.

If you have any questions, contact studentcenters.sched@lists.uchicago.edu

Organizations may not have recurring meetings more than three times per week.  All requests should be included in a single submission.  Additional rooms may be reserved if available after the lottery period has ended.

If your organization is planning a special event that occurs only once a year, you don’t need to wait until lottery time to make a reservation: we take reservations for special events up to a year in advance. However, please note:

• If your organization is having a once-a-year performance for which you need rehearsal space, we can reserve only the performance date – we cannot reserve your rehearsal dates before the lottery. You should enter your rehearsal requests into the lottery the quarter before you plan to start practicing.
• We are unable to reserve several dates for a single event while you are deciding on a date. Please make reservations only if you plan to keep them. This helps us control the possible abuse of our year-in-advance reservation policy.

Spaces may still be available, but only after all lottery submission have been awarded.  You may submit a request using our regular EMS event request form.