Student Centers

Room Lottery & Annual Processes

This form is currently closed. The Fall lottery window opens on 8/5/2024 at 9am and closes again 8/19/2024 at 9am. All submissions during this timeframe will be given equal consideration. If you miss the lottery window, you may submit via our normal reservation process after the lottery has concluded.

Frequently Asked Questions 

What is the Room Lottery?

In order to distribute rooms in the Reynolds Club, Bartlett Hall, Ida Noyes Hall, and classrooms in Harper and Stuart in a fair manner for regularly scheduled meetings and rehearsals, a lottery is held at the end of each quarter to schedule events for the upcoming quarter. Fall requests are submitted over the summer.

Which rooms are available in the Room Lottery?

This form may be used to request meetings in the following spaces:

  • Ida Noyes Hall: Dance Room, Library/Lounge, East Lounge, West Lounge, Third Floor Theater
  • Reynolds Club: South Lounge
  • Bartlett Hall: Bartlett Lounge
  • Harper: 102, 104, 130, 135, 140, 141, 145, 148, 150, 151
  • Stuart: 101, 102, 104, 105
What about performance groups?

You may use this form to request the Dance Room in Ida Noyes Hall.

For groups looking for other dance rehearsal space, TAPS has their own lottery process, which now includes BARS.  TAPS and Student Centers coordinate in awarding space.  If you submit via both processes, you may only be awarded space in one location.

Space requests for the FXK Theater and Mandel Hall follow a separate process, and can be submitted here each August for the entire year:  https://studentcenters.uchicago.edu/fxk/

How do I enter the Lottery?

Lottery for fall is held in August.  Lottery for Winter is held the 8th week of Fall quarter.  Lottery for Spring is held the 8th week of Winter quarter.  There is no lottery for Summer.

Be sure to read all instructions and details on the forms, including submission deadlines.  Please submit the form as completely as possible.

If you have any questions, contact studentcenters.sched@lists.uchicago.edu

What if I have multiple room requests?

Organizations may not have recurring meetings more than three times per week.  All requests should be included in a single submission.  Additional rooms may be reserved if available after the lottery period has ended.

What if I have a special once-a-year event that I'd like to book early?

If your organization is planning a special event that occurs only once a year, you don’t need to wait until lottery time to make a reservation: we take reservations for special events up to a year in advance. However, please note:

  • If your organization is having a once-a-year performance for which you need rehearsal space, we can reserve only the performance date – we cannot reserve your rehearsal dates before the lottery. You should enter your rehearsal requests into the lottery the quarter before you plan to start practicing.
  • We are unable to reserve several dates for a single event while you are deciding on a date. Please make reservations only if you plan to keep them. This helps us control the possible abuse of our year-in-advance reservation policy.
What if I miss the lottery window?

Spaces may still be available, but only after all lottery submission have been awarded.  You may submit a request using our regular EMS event request form.