Student Centers

Room Lottery & Annual Processes

Student Centers Space Lottery

Student Centers Space Lottery

LOTTERY FOR FALL 2024 WILL BEGIN IN AUGUST. SUBMISSIONS FOR SPRING ARE CLOSED.

Organization Information

Required, even if you don't anticipate charges
Organization Type
Specialty Groups (check only if this applies)

Booking Contact

Who is submitting this request?
Name
Name
First
Last
Role in Organization

Day Of Event Contact

Who will be onsite for these meetings/events/rehearsals?
Name
Name
First
Last

Meeting Information

Please provide your preferences for your meeting, rehearsal, or other regular gathering. Please only request the time you plan to use. Groups that hold space that they aren't using will be fined, and may be prohibited from booking future space.
Note that number of attendees impacts the spaces available to you. If you regularly have smaller meetings, put the usual number, and then book a larger space for single events as needed.
Preferred Meeting Frequency
*If you need to meet more than 3 times per week, additional time may be requested after the lottery is complete (pending availability).
Requested Meeting Duration
*If more than 2 hours is needed, additional time may be requested after the lottery is completed (pending availability).
Sunday
Sunday - Preferred Start Time
Sunday - Earliest Start Time
Sunday - Latest Start Time
Monday
Monday - Preferred Start Time
Monday - Earliest Start Time
Monday - Latest Start Time
Tuesday
Tuesday - Preferred Start Time
Tuesday - Earliest Start Time
Tuesday - Latest Start Time
Wednesday
Wednesday - Preferred Start Time
Wednesday - Earliest Start Time
Wednesday - Latest Start Time
Thursday
Thursday - Preferred Start Time
Thursday - Earliest Start Time
Thursday - Latest Start Time
Friday
Friday - Preferred Start Time
Friday - Earliest Start Time
Friday - Latest Start Time
Saturday
Saturday - Preferred Start Time
Saturday - Earliest Start Time
Saturday - Latest Start Time
Please note any specialty requests
AV Equipment may not be available in all spaces. In certain spaces, portable AV equipment may be available at a charge.

Terms and Conditions

In order to maximize space available to all groups, Student Centers are taking a stricter approach to no-shows. I understand that if we fail to cancel, my group will be charged a fee, and repeated no-show organizations will lose the ability to book spaces.
My RSO is only allowed to submit one request form. I understand Student Centers will prioritize ensuring that every group gets a timeslot, before allocating multiple timeslots to a single group.
I understand that all lottery bookings are valid Weeks 1-9 of each quarter, with exception for any conflicts booked into the schedule. Reading Period & Finals week are not included in lottery bookings.
I understand that I may not get my first choice of date or time, and that I may not get a room every week.

Frequently Asked Questions 

What is the Room Lottery?

In order to distribute rooms in the Reynolds Club, Bartlett Hall, Ida Noyes Hall, and classrooms in Harper and Stuart in a fair manner for regularly scheduled meetings, a lottery is held at the end of each quarter to schedule events for the upcoming quarter. Fall requests are submitted over the summer.

Which rooms are available in the Room Lottery?
  • Ida Noyes Hall: Dance Room, Library/Lounge, East Lounge, West Lounge, Third Floor Theater
  • Reynolds Club: South Lounge
  • Bartlett Hall: Bartlett Arts Rehearsal Space (BARS), Bartlett Lounge
  • Harper: 102, 104, 130, 135, 140, 141, 145, 148, 150, 151
  • Stuart: 101, 102, 104, 105
How do I enter the Lottery?

Beginning Monday of 8th Week, you will be able to submit lottery forms for rooms in the Reynolds Club, Harper, Stuart, and performance spaces in BARS and Ida Noyes.

Be sure to read all instructions and details on the forms, including submission deadlines. If you choose to print a form out and handwrite your information, please be sure to do so legibly.

Additionally, space requests for the FXK Theater will also be available to complete all Quarter long:

  • To access the form, go to Blueprint.
  • The site should prompt you to log in. NOTE: you will only be able to access the form by logging into the system.
  • Once you have logged in, you should be able to access and fill out the form.

Be sure to read all instructions and details on the forms, including submission deadlines.

If you have any questions, contact studentcenters.sched@lists.uchicago.edu

What if I have multiple room requests?

If your organization meets more than once a week, you must fill out a separate request form for each day that you intend to meet (e.g., one form for Monday meetings, another for Wednesday meetings). Organizations may not meet more than three times per week. If your organization has two kinds of regularly scheduled meetings (e.g., executive committee meetings and large group meetings), you must fill out a separate request form for each type of meeting. Finally, if you turn in multiple requests, you must prioritize them (e.g., Monday meetings are a higher priority than Wednesday meetings).

What if I have a special once-a-year event that I'd like to book early?

If your organization is planning a special event that occurs only once a year, you don’t need to wait until lottery time to make a reservation: we take reservations for special events up to a year in advance. However, please note:

  • If your organization is having a once-a-year performance for which you need rehearsal space, we can reserve only the performance date – we cannot reserve your rehearsal dates before the lottery. You should enter your rehearsal requests into the lottery the quarter before you plan to start practicing.
  • We are unable to reserve several dates for a single event while you are deciding on a date. Please make reservations only if you plan to keep them. This helps us control the possible abuse of our year-in-advance reservation policy.